Facilities and Admin executive - Analyst

Company Description

In a changing and evolving world, challenges are ever more unique and complex. Nagarro helps to transform, adapt, and build new ways into the future through a forward-thinking, agile, and caring mindset. Today, we are 18,000+ experts across 38 countries, forming a Nation of Nagarrians, ready to help our customers succeed.

The nature of IT & digital product engineering has reached an incredible state of velocity and transition. We must adapt and meet it with an agile mindset that isn't afraid to iterate towards the perfect solution. If we only solve today's problems, it's not enough. We must do more. We must courageously embrace the future, with vision and clarity about where technology & business are heading. Thinking breakthroughs gets us there.  Nagarro -

Job Description

• Support day-to-day administrative operations of the Japan office.
• Ensure smooth functioning of office facilities, utilities, and supplies. dealing with vendors Greet visitors courteously and arrange refreshments (tea/coffee).
• Act as the first point of contact for all visitors, clients, and guests.
• Manage visitor registrations, entry protocols, and badge issuance.
• Coordinate meeting room bookings and ensure readiness prior to visits.
• Coordinate with external agencies such as housekeeping, pantry services, and facility management.
• Supervise housekeeping staff to ensure cleanliness and hygiene standards are maintained.
• Liaise with vendors for routine services, repairs, and maintenance.
• Track vendor performance and ensure timely service delivery.
• Support invoice processing and maintain vendor documentation.
• Ensure adherence to workplace safety and security protocols.
• Coordinate with building security and management teams.
• Support emergency procedures and report incidents promptly
• Maintain office records, documentation, and filing systems.
• Assist in organizing office events, meetings, and employee engagement activities.
• Provide administrative support to leadership or teams as required.
• Ensure compliance with company policies and local regulations.
• Support leadership and teams with ad-hoc administrative requirements.

Qualifications

Must have Skills : Microsoft Excel, General Operations, Communication & collaboration (Strong), Japanese, English